Top 10 Bookkeeping Questions to Ask Before Hiring a Bookkeeper

Hey there, construction business owners! Ready to make your financial operations easier? Maybe you're considering hiring a bookkeeper or outsourcing your bookkeeping needs. We know this can feel like a big decision; it is normal to have loads of questions. Don't worry! Here at CCA, we've got your back.

We've put together an easy-to-use guide and a list of crucial questions to help you navigate this decision. Your perfect match? A bookkeeper who is reliable, seasoned, and tuned into your unique needs This is your secret weapon for managing your construction bookkeeping effectively.

>> Learn more: Should You Outsource Construction Bookkeeping Services?

Consider this exciting fact: Using a bookkeeper can streamline your financial processes and boost their accuracy! And guess what? Opting for outsourced bookkeeping services can often be a more wallet-friendly option than hiring a specialized in-house employee. So take a deep breath, weigh your options, and choose what suits your business best. We're here to help you along the way!

Comparison of In-House and Outsourced Bookkeeping Costs

in the United States

	In-house Bookkeeper 🏢	Outsourced Bookkeeping 💻
Annual Salary 💰	$42,000 - $46,000	N/A
Recruitment Costs 📝	$4,000 - $6,000	$0
Training Costs 🎓	$1,000 - $2,000	$0
Hardware/Software 💻	$1,000 - $3,000	$0
Employee Benefits 🏥	$10,000 - $15,000	$0
Office Space & Utilities 🏢	$2,000 - $4,000	$0
Total Annual Cost (Range) 💸	$60,000 - $76,000	* $6,000 - $30,000

* $6,000 - $30,000 per year equates to about $500 - $2,500 per month. However, remember that these are rough estimates. The actual monthly cost can vary significantly based on the specific services you need, the size of your business, and the pricing model of the bookkeeping service provider.

Top 10 Bookkeeping Questions to Ask Before Hiring a Bookkeeper

1. What is Your Experience with Construction Bookkeeping?

Construction bookkeeping is unique. It's not like general bookkeeping. You need an expert who understands construction-related finances. This includes job costing, WIP schedules, and managing subcontractor accounts. At CCA, our team is filled with experts who understand the ins and outs of construction bookkeeping.

2. How Do You Handle Job Costing and WIP Schedules?

Let’s talk about job costing and WIP (Work-In-Progress) schedules. They are super important in construction accounting. Managing these well can mean the difference between profit and loss.

But do not just take our word for it. The Construction Financial Management Association (CFMA) backs this up. They stress that effective job costing and WIP management are vital. In fact, the CFMA cares about this so much that they run many courses on these two topics. It is all about helping contractors like you stay financially healthy.

Now, about us at CCA. We have a team of construction bookkeeping pros. Their expertise? WIP schedules and job costs You can count on us to handle your construction accounting needs. Together, we can make every project a financial success.

3. What is Your Fee Structure?

This question is a must-ask! It is crucial to understand how your bookkeeper’s fees work. Unpredictable costs? No, thank you! At CCA, we believe in fair and crystal-clear pricing for our construction bookkeeping services. Get this- our pricing is completely transparent and fixed on a monthly basis. That means no hidden fees or nasty surprises. You will always know where you stand. We are all about giving you peace of mind and high-quality construction bookkeeping services.

4. What Software and Tools Do You Use?

Your bookkeeper should be familiar with the latest software and tools. This ensures efficient and accurate management of your books. At CCA, we use top-notch tools like Sage 100 Contractor. This streamlines your bookkeeping processes and provides real-time insights into your financial status.

>> Learn more: 5 Best Invoicing Software for Contractors and Construction Companies [2023 Updated]

5. How Can You Help If My Business Is Behind in Bookkeeping?

Sometimes, businesses fall behind in their bookkeeping. You need a bookkeeper who can bring your accounts up to date quickly and efficiently. At CCA, we've helped many businesses that showed signs of needing bookkeeping to catch up on their books.

6. What Can You Do to Improve My Financial Management?

A good bookkeeper can suggest ways to improve your financial management. CCA offers construction bookkeeping services that can boost your financial management significantly.

7. How Do You Ensure the Security and Confidentiality of Financial Information?

Your financial data must be safe. So ask about the bookkeeper's data protection measures. At CCA, we protect our client's data with strong security protocols.

8. Can You Assist With Tax Preparation and Compliance?

Tax prep and compliance can be tricky, especially in the construction industry. A bookkeeper experienced in these areas can save you time and stress. The team at CCA is skilled in handling tax matters related to construction. We ensure you meet all tax obligations and maximize your tax deductions.

>> Learn more: How long for contractors to keep tax records?

9. How Will You Communicate and Report Financial Information to Me?

Clear, regular communication is key in any professional relationship. Find out how often and in what format you'll receive updates about your financial status. At CCA, we provide financial reports that contractors can understand. You'll receive real-time updates and 24/7 email support.

10. How Can You Help My Business Grow?

A good bookkeeper should be more than a record keeper. They should be a partner in your business's growth. Ask how they can help identify opportunities and improve profitability. At CCA, we're committed to your success. We provide insights to help your construction business thrive.

Make the Right Call with These Bookkeeping Questions

Choosing the right bookkeeper for your construction business is a critical decision. It's not something you rush into. You need to ask the right questions. With the above bookkeeping questions, you're armed with the information you need. It will guide you in making the best decision for your business.

But remember, the right bookkeeper is more than a service provider. They are your financial ally. They help you navigate through the complex world of financial management. At CCA, we see ourselves as partners in your business's growth. We're committed to your success.

Are you ready to elevate your construction business's financial management? Then it's time to consider outsourcing. Outsourcing bookkeeping services offers expertise and peace of mind. And you get to focus on what you do best - building and growing your construction business.

If you are considering outsourcing, we invite you to check out our construction bookkeeping services. At CCA, we understand the unique financial needs of the construction industry. Our team of experts is ready to handle your bookkeeping tasks, leaving you free to focus on your core business.

In Conclusion

Asking the right bookkeeping questions when hiring will save you time and money. Don't settle for less. Get a bookkeeper who understands construction financial management. You'll be happier and wealthier.

Start your journey towards better financial management today with CCA. We are waiting to make your financial management a breeze. Take the leap, and let's achieve success together.

Don't hesitate to contact us or schedule a 15-minute consultation to discuss your needs. We're here to help you alleviate your bookkeeping stress. This allows you to focus on running and growing your construction business.